Job Description

As a Personal Assistant, you will serve as a trusted partner to senior Principals and their family, supporting priorities with discretion, precision, and prudence. This role requires someone who can seamlessly manage competing demands while maintaining confidentiality and calm. You will be relied upon to anticipate needs, organize complex schedules, and ensure day-to-day activities run smoothly, whether coordinating travel, managing correspondence, or supporting events logistics and long-term projects. This opportunity is ideal for an executive facilitator who enjoys variety, values trust-based relationships, and thrives in a small, high-accountability environment.

Key Responsibilities:

• Managing incoming and outgoing communications, calendars, and daily priorities.
• Coordinate travel needs, overseeing logistics such as flights, lodging, ground transportation, and itineraries.
• Organize overlapping schedules and commitments, including meetings, events, and personal engagements.
• Prepare, edit, and proofread written communications with a high level of accuracy and discretion.
• Support household operations and staff by overseeing mail, ordering supplies, maintaining records, and ensuring a consistent professional environment.
• Assist with ad hoc projects, errands, and operational needs as they arise, responding with flexibility and sound judgment.
• Partner closely with household and corporate staff to ensure alignment, continuity, and efficient execution of priorities.

Why You’ll Love Working Here:

• A highly trusted role supporting successful, high-profile executives.
• Competitive compensation and benefits package, commensurate with experience.
• A high-impact, multifaceted position with an opportunity for a lasting professional career.

What We’re Looking For:

• Established concierge. You bring extensive experience supporting senior executives, principals, or high-net-worth individuals in high-touch household environments.
• Efficient. You manage priorities with ease, keeping details straight and orderly, anticipating needs before the arise.
• Discreet and trustworthy. You handle sensitive information with the utmost professionalism and confidentiality.
• People-first. You leverage strong interpersonal skills to engage and align cross-functionally with business and personal needs.

• Detailed. You have an eye for event planning, aesthetics, and thoughtful details, ensuring that gatherings, décor, and personal experiences are exceptional.

• Flexible and responsive. You are available to support after-hours needs and are comfortable being the primary on-site presence.

The salary listed reflects the anticipated compensation range for this position. Actual compensation will be determined based on relevant experience, qualifications, location, business considerations, and internal equity. Final offer amounts are determined at the employer’s discretion.

To apply, please send a resume to resume@hawthornelane.com. 

Essential to Hawthorne Lane’s success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.

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